Corporate communication is evolving faster than ever. Companies today rely on clear, consistent, professional writing to maintain strong relationships with clients, partners, employees, and stakeholders. Yet many organizations struggle to keep up with the volume and quality of written communication required.
That’s where professional corporate letter writers come in.
Whether it’s client updates, internal announcements, follow-up letters, welcome letters, partnership requests, or executive communications, businesses need someone who can write with clarity, accuracy, and a polished corporate tone.
If you’re a professional letter writer—or a writer looking to expand into corporate services—offering corporate letter writing packages is one of the most profitable and sustainable ways to grow your business.
This guide will show you exactly how to structure, price, market, and deliver corporate packages that appeal to companies and keep them coming back month after month.
Why Companies Need Corporate Letter Writing Services
Before creating your packages, it helps to understand why businesses are looking for this service.
1. Companies communicate constantly
A single organization may send hundreds of letters a month:
- customer correspondence
- partner communication
- supplier updates
- HR notices
- onboarding messages
- event invitations
- apology or clarification letters
Having a dedicated writer saves them time and maintains consistency.
2. Not all teams have skilled writers
Many employees are great at their jobs but struggle to put thoughts into polished writing. Clear communication isn’t always intuitive—and mistakes can damage a company’s image.
A professional writer ensures quality and professionalism every time.
3. Businesses want consistency across the brand
A strong brand voice requires consistency. Letters sent from different departments often sound different, leading to confusion or mixed messaging.
A writer helps maintain a unified tone.
4. Written communication impacts reputation
Professional letters reflect a company’s values, organization, and professionalism. Poor writing can leave a negative impression or lead to misunderstandings.
5. Outsourcing is more efficient than hiring in-house
Many companies don’t have the budget for a full-time communications expert, yet they still need frequent written communication. Hiring a freelance or contract writer is cost-effective and flexible.
Step 1: Define What Your Corporate Packages Include
Companies want clarity—clear deliverables, clear structure, and clear expectations.
Create well-defined packages that outline what they get and how you deliver it.
Below are service types you can include.
Common Types of Corporate Letters You Can Offer
Client Communication
- follow-up letters
- welcome letters
- thank-you letters
- feedback request letters
- service update letters
Internal Communication
- HR announcements
- policy updates
- onboarding letters
- employee recognition letters
- training or orientation letters
Business Communication
- vendor or supplier messages
- partnership proposals
- negotiation letters
- clarification or apology letters
- meeting recap letters
Executive Correspondence
- CEO announcements
- leadership messages
- investor updates
- board communication
Customer Service Letters
- dispute resolution letters
- refunds or returns messages
- clarification letters
- reminder letters
Clients can customize these categories based on their industry.
Step 2: Decide on Your Package Structure
Different companies have different needs. Offering a few flexible package options helps you serve everyone, from small businesses to large corporations.
Here are common models that work extremely well.
1. Monthly Letter Packages (Most Popular)
This model gives clients a set number of letters per month.
Example packages:
Starter Package
- 4 letters per month
- 2 revisions per letter
- 48-hour turnaround
Professional Package
- 8–12 letters per month
- priority delivery
- brand voice guide included
- unlimited minor edits
Enterprise Package
- 20+ letters per month
- same-day turnaround
- dedicated communication channel
- quarterly strategy meeting
This model ensures recurring income and stable workload.
2. Project-Based Packages
Best for companies launching:
- a new product
- a marketing campaign
- a partner outreach program
- an employee onboarding cycle
You deliver a set of letters within a defined timeline.
Example:
“20-piece corporate communication kit for product launch.”
3. Hourly Writing Support
Some companies prefer to be billed by the hour when they need unpredictable, flexible writing support.
You can offer packs such as:
- 10 hours per month
- 20 hours per month
- 40 hours per month
4. Retainer Packages
A retainer offers companies consistent priority access to your writing services.
Retainers typically include:
- guaranteed monthly availability
- fast turnaround
- dedicated support
- discounted bulk pricing
This is ideal for companies with ongoing communication needs.
Step 3: Determine Your Pricing
Corporate writing commands higher rates than personal letter writing because:
- it requires strategy and accuracy
- involves brand alignment
- usually requires confidentiality
- impacts revenue and reputation
1. Per Letter Pricing
- Standard corporate letters: $60–$150 each
- Executive letters: $150–$400+ each
- Investor or stakeholder letters: $250–$600+ each
2. Monthly Package Pricing
- Starter (4 letters/month): $250–$450
- Professional (10 letters/month): $600–$1200
- Enterprise (20 letters/month): $1500–$3500+
3. Retainer Pricing
- 10 hours: $600–$1000
- 20 hours: $1200–$2000
- 40 hours: $2500–$4000+
Factors that allow you to charge more:
- industry specialization
- writing for executives or leadership
- fast turnaround
- confidential content
- strategic consulting included
- brand voice development
- revision or editing support
Step 4: Create a Smooth Workflow for Corporate Clients
Businesses love order. Your workflow should feel organized, predictable, and professional.
Here’s a reliable process you can use.
1. Onboarding
- welcome email
- service agreement
- brand voice questionnaire
- sample letter review
- communication preferences
2. Information Collection
Clients submit:
- purpose of the letter
- audience
- tone
- required details
- any attachments
Your intake system could be:
- a custom form
- a shared drive
- a project management platform
3. Drafting the Letter
Write the first version using:
- clear structure
- polished corporate tone
- brand-appropriate voice
- purpose-driven messaging
4. Revisions
Allow 1–3 rounds depending on the package.
Clients expect speed and accuracy.
5. Delivery
Deliver in:
- Word format
- email-ready text
For premium clients, also offer:
- formatting
- proofreading
- final quality review
6. Ongoing Support
Your responsiveness and reliability determine whether companies sign long-term contracts with you.
Step 5: Build a Strong Portfolio for Corporate Clients
Companies want to see examples of past work.
But because corporate letters are confidential, you can create mock samples.
What to include in your corporate portfolio:
- sample business letters
- sample employee announcements
- sample customer service responses
- sample partnership outreach letters
- sample executive letters
Show different tones:
- formal
- friendly
- concise
- persuasive
- empathetic
Highlight results if available:
- improved client relationships
- better customer satisfaction
- clearer internal communication
Step 6: Communicate Your Value Clearly
Corporate clients care about results, not writing alone.
Explain how your letter writing services help them:
- save time
- improve communication
- enhance their brand reputation
- strengthen client relationships
- reduce misunderstandings
- support leadership communication
- streamline internal processes
Describe your process in your proposals:
- clear
- professional
- confidence-inspiring
Make it easy for companies to understand your benefits.
Step 7: Promote Your Corporate Packages
Once your packages are built, it’s time to market them strategically.
1. Update your website
Create a dedicated page called:
“Corporate Letter Writing Services”
or
“Corporate Communication Packages.”
On that page:
- list your packages
- display sample letters
- include testimonials
- show pricing or “Request a Quote”
- explain your process
2. Promote on LinkedIn
LinkedIn is perfect for reaching:
- business owners
- executives
- HR managers
- marketing teams
Post content such as:
- before/after examples
- communication tips
- letter writing insights
- stories about improving client relationships
3. Reach out to companies directly
Send a short, professional message:
- introducing your services
- linking to your portfolio
- offering a free sample rewrite
- highlighting your corporate communication experience
4. Network with HR and Operations Managers
These roles often handle communication and can benefit from your services.
5. Offer a “Corporate Trial Package”
For example:
- 2 letters for a discounted price
- delivered within 48 hours
- no long-term contract
This helps companies test your service before committing.
Step 8: Provide Exceptional Service
To keep corporate clients long-term:
1. Respond quickly
Corporate environments move fast.
2. Keep everything confidential
Trust is critical.
3. Maintain consistency
Your writing must always match their brand voice.
4. Stay organized
Track deadlines and letter requests carefully.
5. Offer solutions, not just writing
Companies appreciate writers who think strategically.
Step 9: Scale Your Services
Once you have steady corporate clients, you can expand.
Here’s how:
1. Hire support writers
You can oversee quality while others handle drafts.
2. Offer corporate communication consulting
This includes tone, messaging, and documentation strategy.
3. Sell templates and writing kits
Great for recurring passive income.
4. Create communication guides for internal teams
Companies love standardized resources.
Read Also : Build Personal Brand as a Professional Writer
Common Mistakes to Avoid
❌ Pricing too low
Corporate clients value quality more than savings.
❌ Delivering letters without understanding the company’s voice
Every business has a unique tone.
❌ Offering only single-letter services
Packages build reliable, recurring income.
❌ Taking too long to deliver revisions
Speed matters.
❌ Not setting boundaries
Corporate clients can demand constant availability unless you define your workflow.
FAQs
1. Do companies really outsource letter writing?
Yes. Many businesses lack strong writers or simply don’t have the time for detailed communication tasks.
2. How do I get my first corporate client?
Start by offering a small sample or discounted trial to showcase your professionalism.
3. Do I need a portfolio?
Absolutely. But fictional business samples are perfectly acceptable.
4. Should I charge per letter or offer packages?
Packages are better for predictable income, but offering both increases flexibility.
5. How fast should I deliver corporate letters?
Ideally within 24–48 hours unless it’s a large project.
